Swain Tours Terms & Conditions

PAYMENTS SHOULD BE MADE PAYABLE TO:
Swain Tours
6 West Lancaster Avenue, Ardmore PA 19003

FOR RESERVATIONS, SEE YOUR PROFESSIONAL TRAVEL AGENT.

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PAYMENT INFORMATION (Deposits and Final payments)

Independent Travel: Travelers must pay a $250 non - refundable deposit per person (Africa reservations require a $500 per person deposit)†. Final payment is due 60 days prior to departure.
Escorted Tours: Travelers must pay a $250 non - refundable deposit per person (Africa reservations require a $500 per person deposit)†. Final payment is due 60 days prior to departure.
Air Only: Full payment of fare is required at time of reservation.

† Certain special or customized itineraries may require an additional deposit in order to confirm reservation.

General

Independent Travel: Deposit plus non - refundable insurance premium is required at time of making your reservation.
Escorted Tours: Deposit plus non - refundable insurance premium is required at time of making your reservation.
For late bookings within 30 days of departure, full payment is due immediately. An additional fee of $50 per person will be charged for rush handling.
All payments can be made by check or credit card.
Credit cards will be taken for deposit and insurance payment without signature but a signed Credit Card Authorization Form is required within 7 days of such payment, which will acknowledge that the customer has read, understands and agrees to the Terms & Conditions. To receive this form, call your travel professional.

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CANCELLATION INFORMATION

Time prior to departure Cancellation Charges (per person)

Independent Travel

60 or more days Loss of deposit ($250 (Australia, New Zealand, South Pacific Islands, Asia, and India)* or $500 (Africa)* per person)
59 to 1 day 25% of tour cost*
On or after departure date 100% of tour cost*

*Plus any charges assessed by land suppliers, cruise companies, and airlines.

Escorted Tours

60 or more days Loss of deposit ($250 (Australia, New Zealand, South Pacific Islands, Asia, and India)* or $500 (Africa)* per person)
59 to 15 days 25% of tour cost*
14 to 5 days 35% of tour cost*
4 to 1 day 60% of tour cost*
On or after departure date 100% of tour cost

*Plus any charges assessed by land suppliers, cruise companies, and airlines.

Air-only
Rules of carrier apply plus $100.

Special events
Based on contract

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REVISIONS/CHANGES

A handling fee of $50 per person plus any fees charged by the supplier will be charged for any alterations or revisions to a reservation. Spelling corrections to clients’ names after tickets have been issued are subject to airline revision fees. A change of trip date will be treated as a cancellation and new booking and regular cancellation fees will apply.

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